Executive & Inbox Support
Calendar orchestration, inbox triage, travel and meeting logistics, minutes and follow-ups so nothing slips.
Ilorin, Nigeria · Available remote
Olawore Ibukun
Teslim
Executive Virtual Assistant and Operations Professional with 6+ years keeping calendars, inboxes, hiring pipelines and back-office systems running quietly and correctly — so the people I support can stay on the work that matters.
6+
Years of experience
500+
Orders processed monthly
150+
Client meetings booked monthly
99.9%
Transaction accuracy
What I do
Support that removes friction, not just tasks.
CRM & Data Management
Lead research, prospect list building, data entry and clean CRM records that sales teams can actually trust.
HR & Recruitment Coordination
Job postings, application screening, interview scheduling, onboarding packs and confidential personnel files.
Operations & Logistics
Order processing, pick lists, shipping documentation and vendor coordination against tight deadlines.
Customer Communication
Responsive support over email, WhatsApp and live chat, with a tone that keeps clients coming back.
Process Improvement
Document systems, SOPs and streamlined back-office workflows that cut the busywork out of the week.
Experience
Six years of dependable delivery.
Jan 2025 – Present
Remote
Executive Virtual Assistant
Freelance — Upwork
- Deliver end-to-end administrative and virtual assistance to busy professionals and marketers, working independently and accurately.
- Run web research, data entry and lead generation to build and maintain prospect lists inside client CRMs.
- Own email and calendar workflows plus responsive support via email, WhatsApp and live chat.
- Draft professional content, manage social channels and organise digital documents to reduce client workload.
Jul 2022 – Oct 2024
Lagos, Nigeria
Administrative Officer
Jiket International Services Ltd
- Managed daily administrative operations, office workflow and accurate record-keeping.
- Coordinated end-to-end recruitment: vacancy posting, application screening and interview scheduling.
- Maintained applicant tracking records and personnel files with strict confidentiality.
- Supported onboarding, tracked attendance and leave, and prepared employment letters, reports and minutes.
Jun 2019 – May 2022
Lagos, Nigeria
Operations Officer / Logistics
Walbusa Investment Limited
- Streamlined business operations alongside the Operations Manager, lifting overall efficiency by 15%.
- Converted over 60% of targeted prospects into clients and exceeded monthly sales targets by an average of 50%.
- Scheduled and executed 150+ client meetings monthly through appointment setting and strategic outreach.
- Processed 500+ sales orders, pick lists and shipping documents monthly; improved customer retention by 25%.
Apr 2018 – Apr 2019
Warri, Delta State
Teaching Assistant (NYSC)
Ubeji Grammar School
- Planned and delivered lessons for 150+ students, improving performance by 20% in targeted subjects.
- Handled 100+ student inquiries weekly and organised 200+ student records during registration periods.
Nov 2016 – Apr 2017
Nigeria
Intern Bank Teller
Guaranty Trust Bank
- Processed 70+ daily cash transactions with a 99.9% accuracy rate.
- Drove a 30% rise in mobile banking adoption and held a 95% customer satisfaction rating.
Toolkit
Skills I bring on day one.
- Microsoft Word
- Excel
- PowerPoint
- Google Workspace
- CRM Systems
- Calendar Management
- Applicant Tracking
- Lead Generation
- Live Chat & WhatsApp Support
- Data Entry
- Social Media Management
- SOP Documentation
Education & training
B.Tech, Urban and Regional Planning
Ladoke Akintola University of Technology, Ogbomoso — 2017
Senior Secondary School Certificate
Wesley College of Science, Ibadan — 2008
Certifications
International Conference on Climate Change (2016) · Youth Enterprise Conference (2017)
Leadership
Welfare Secretary & Social Media Handler, MCAN Warri Unit